January 7, 2021

MEETING NOTICE

Board of Trustees Meeting

Agenda – January 7, 2020 at 6:00 PM

Location: PVCICS, 317 Russell Street, Hadley, MA

Agenda (time estimates in minutes)

Zoom & Telephone Access: see page 2

Meeting material available at PVCICS or by request sent to info@pvcics.org

Public comment: email info@pvcics.org before 5:00 PM January 6th to request/arrange public comment 

Open Meeting

Agenda Items (1 hour 30 Minutes)

1.      Call to Order (5)

2.      Public Comment (5)

3.      Administrative Items (10)

    a.      Approve minutes – (vote)

    b.      Vice-Chair Election - vote

4.      Committee & Task Force Reports

    a.      Finance Committee (5)

        i.     Tuition Update

    b.      Trusteeship Committee (20)

        i.     Member Opening - vote

        ii.     Board Recruitment

    c.      Personnel Committee (5)

5.      Principal’s Update (15)

    a.      Reopening Update

6.      Executive Director’s Update (15)

    a.      Wireless Antenna

    b.      Hybrid Learning Technology

    c.      Enrollment Update

7.      School Policies – (5)

8.      New Business (5)

9.      Adjourn

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office,                      sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page

Zoom meeting.

Time: January 7, 2021 06:00 PM Eastern Time (US and Canada)


Join Zoom Meeting
https://us02web.zoom.us/j/84865168431

Meeting ID: 848 6516 8431
Passcode: k8ky0u

One tap mobile
+13017158592,,84865168431#,,,,*592060# US (Washington D.C)
+13126266799,,84865168431#,,,,*592060# US (Chicago)

Dial by your location
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        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)

Meeting ID: 848 6516 8431
Passcode: 592060

Find your local number: https://us02web.zoom.us/u/kbWdzkNxgi

December 3, 2020 - 5:50 PM - Executive Session

MEETING NOTICE

EXECUTIVE SESSION

Board of Trustees Meeting

Agenda – December 3, 2020 at 5:50 PM

Location: PVCICS, 317 Russell Street, Hadley, MA

Agenda (time estimates in minutes)

Zoom & Telephone Access: see page 2

Meeting material available at PVCICS or by request sent to info@pvcics.org

Public comment: email info@pvcics.org before 5:00 PM December 2nd to request/arrange public comment 

EXECUTIVE SESSION for discussion of litigation strategy & consideration

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office,                      sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page

Zoom meeting.

Time: Dec 3, 2020 06:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/85014812123

Meeting ID: 850 1481 2123
Passcode: TsPFA8
One tap mobile
+13126266799,,85014812123#,,,,,,0#,,836049# US (Chicago)
+19292056099,,85014812123#,,,,,,0#,,836049# US (New York)

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Washington D.C)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
Meeting ID: 850 1481 2123
Passcode: 836049

Find your local number: https://us02web.zoom.us/u/kbdFOiSDhC

December 3, 2020

MEETING NOTICE

Board of Trustees Meeting

Agenda – December 3, 2020 at 6:00 PM

Location: PVCICS, 317 Russell Street, Hadley, MA

Agenda (time estimates in minutes)

Zoom & Telephone Access: see page 2

Meeting material available at PVCICS or by request sent to info@pvcics.org

Public comment: email info@pvcics.org before 5:00 PM December 2nd to request/arrange public comment 

Open Meeting

Agenda Items (1 hour 50 Minutes)

1.      Call to Order (5)

a.      Acting Chair

2.      Public Comment (5)

3.      Administrative Items (5)

a.      Approve minutes – (vote)

4.      Committee & Task Force Reports

    a.      Finance Committee (5)

    b.      Trusteeship Committee (20)

            i.     Member Openings

            ii.     Board Self-Evaluation

    c.      Personnel Committee (5)

    d.      Litigation Working Group (5)

            i.     Closure (vote)

5.      Principal’s Update (15)

    a.      Family Handbook

    b.      Reopening Update

6.      Executive Director’s Update (5)

7.      School Policies – (5)

8.      Executive Director 2019-2020 Summative Evaluation (20) – (vote)

9.      Board Members’ Updates (10)

    a.      New Officer Elections- vote

10.   New Business (5)

11.   Adjourn

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office,                      sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page

Zoom meeting.

Time: Dec 3, 2020 06:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/85014812123

Meeting ID: 850 1481 2123
Passcode: TsPFA8
One tap mobile
+13126266799,,85014812123#,,,,,,0#,,836049# US (Chicago)
+19292056099,,85014812123#,,,,,,0#,,836049# US (New York)

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Washington D.C)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
Meeting ID: 850 1481 2123
Passcode: 836049

Find your local number: https://us02web.zoom.us/u/kbdFOiSDhC

November 5, 2020

MEETING NOTICE

Board of Trustees Meeting

November 5, 2020 at 6:00 PM

By remote participation per Governor Baker's Emergency Order of March 12, 2020

To gain access to the meeting, use Zoom…

·        Meeting ID: 952 9886 7256

·        No passcode is needed, regardless of how you join the meeting

·        If using your computer or mobile device, click on this link: https://zoom.us/j/95298867256

·        If using your phone (for audio access), dial 646 518 9805   OR   646 558 8656

Meeting materials are available via email request to info@pvcics.org.

Public Comment Procedure

The Public Comment portion of the meeting is a space in which any member of the public may share verbal comments they believe are relevant to the Board’s work.

1.      Each regular meeting will allocate time for three public comment slots.

2.      Each slot will be three minutes long.

3.      Additional slots may be added at the discretion of the Board Chair and/or other meeting facilitator.

4.      Slots can be claimed by sending an email request to info@pvcics.org.

5.      Slots will be assigned to speakers as requests are received.

6.      An individual who sends an email request for a speaking slot will receive a response telling them whether or not a slot was available for them.

7.      Email requests for speaking slots should be made no later than 5:00 pm the day before the meeting.

8.      After 12:00 pm on the day of the meeting, email requests will not be considered, but if any slots are available as the public comment portion of the meeting begins, any meeting participant desiring to speak may claim any one available slot on a first-come first-served basis.

Open Meeting

Agenda Items (1 hour 50 minutes)

1.      Call to Order (<1)

2.      Public Comment (10)

3.      Administrative Items (5)

        A.    Approve minutes – 10/27/20 (vote)

        Relevant Materials

        2020-10-27 Board Meeting Minutes_DRAFT

4.      Committee & Task Force Reports (15)

        A.    Finance Committee (<1)

        B.    Trusteeship Committee (5)

              i.     Trustee Handbook

              ii.    Board Self-Evaluation

        C.    Personnel Committee (10)

              i.     Principal 2019-2020 Summative Evaluation (vote)

               Relevant Materials

               PVCICS Summative Eval KW 2019-2020 - signed

5.      Principal’s Update (20)

        A.    IB Program

6.      Executive Director’s Update (5)

7.      Executive Director 2019-2020 Summative Evaluation (<1)

8.      Board Development (20)

        Relevant Materials

        PVCICS BoT self-eval_fall 2020

9.      PVCICS Expansion Status and Plans (10)

10.     Board Practices and Processes (15)

        A.    Email communication

        B.    Technology for Board member meeting facilitation

11.   Board Members’ Updates (5)

12.   New Business (5)

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares.

At the conclusion of the Executive Session, the PVCICS Board of Trustees will not reconvene in open session.

13.   Adjourn (vote)

14.   Vote to enter into Executive Session (vote)

Executive Session

Agenda Items (5 minutes)

1.      Call to Order

2.      Approval of minutes from 9/3/2020 Executive Session (vote)

Relevant Materials

Exec. Session Minutes 2020-9-3

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

https://pvcics.org/about-pvcics/board-of-trustees

October 27, 2020

MEETING NOTICE

Board of Trustees Meeting

October 27, 2020 at 6:00 PM

By remote participation per Governor Baker's Emergency Order of March 12, 2020

To gain access to the meeting, use Zoom…

·        Meeting ID: 975 8399 6516

·        If using your computer or mobile device, click on this link: https://zoom.us/j/97583996516

·        If using your computer or mobile device, no passcode is needed

·        If using your phone (for audio access), dial +1 727-202-2292 and use PIN 808151029

Meeting materials are available via email request to info@pvcics.org.

Public Comment Procedure

The Public Comment portion of the meeting is a space in which any member of the public may share verbal comments they believe are relevant to the Board’s work.

1.      Each regular meeting will allocate time for three public comment slots.

2.      Each slot will be three minutes long.

3.      Additional slots may be added at the discretion of the Board Chair and/or other meeting facilitator.

4.      Slots can be claimed by sending an email request to info@pvcics.org.

5.      Slots will be assigned to speakers as requests are received.

6.      An individual who sends an email request for a speaking slot will receive a response telling them whether or not a slot was available for them.

7.      Email requests for speaking slots should be made no later than 5:00 pm the day before the meeting.

8.      After 12:00 pm on the day of the meeting, email requests will not be considered, but if any slots are available as the public comment portion of the meeting begins, any meeting participant desiring to speak may claim any one available slot on a first-come first-served basis.

Agenda Items (3 hours 35 minutes)

1.      Call to Order (1)

2.      Meeting Logistics (2)

3.      Public Comment (10)

4.      Administrative Items (7)

  A.    Minutes – 9/3/20 (vote)

        Relevant Materials

        2020-9-3 Board Meeting Minutes

        2020-10-13 Special Board Meeting Minutes

  B.    Meeting schedule for 2020-2021 school year

5.      Committee & Task Force Reports (60)

  A.    Finance Committee (20)

        i.     Auditor’s Report (vote)

               Relevant Materials

               2020 PVCICS and Foundation Draft Financial Statement 10012020 - Presented to Finance Committee 2020-10-12

               2020 PVCICS Board Summary Letter 10272020

               2020 PVCICS Board Acceptance Letter 10272020 with Letterhead

B.     Trusteeship Committee (20)

        i.     Trustee Candidates (vote)

        ii.    Trustee Handbook

        iii.   Board Self-Evaluation

C.     Personnel Committee (20)

        i.     Principal’s Goals (vote)

               Relevant Materials

               KW_Goals_for_2020-2021_as_of_September242020

        ii.    ED Goals (vote)

               Relevant Materials

               PVCICS ED- SY2021 Goals - Personnel Committee Approved Draft

6.      Executive Director 2019-2020 Summative Evaluation (35)

   A.    Process and Timeline (5)

   B.    ED Evidence (30)

7.      Principal’s Update (30)

  A.    Reopening

8.      Executive Director’s Update (15)

  A.    Enrollment for 2020-2021 School Year

  B.    Facilities

  C.    Status of the PVCICS joint program with the Y

9. PVCICS application to the MA Dept. of Public Health to train unlicensed school personnel to administer epinephrine via auto-injector (10) (vote)

       Relevant Materials

       Pages 6-7 of PVCICS policies_epipen and med admin.pdf

10.   PVCICS epipen and medication administration policies (10)

      Relevant Materials

      Life threatening Allergy and Epi-pen (edited 10_20)

      PVCICS Medication Administration Policy (edited 10_20)

11.   PVCICS Expansion Status and Plans (10)

12.   Board Practices and Processes (15)

   A.    Email communication

   B.    Meeting facilitation via Zoom (vote)

13.   Board Members’ Updates (5)

14.   New Business (5)

    A.    Establishing a Policy Review Committee

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

https://pvcics.org/about-pvcics/board-of-trustees

October 26, 2020 - Personnel Committee

MEETING NOTICE 

Personnel Committee Meeting

Monday October 26, 2020 – 4:30pm

Zoom Link on page 2

Location:  PVCICS, 317 Russell Street, Hadley, MA  01035

Agenda

1)      Call to Order

2)      Review/Approval of Minutes from previous meeting(s)

3)      Review Principal Summative Evaluation 

        a.      If approved, vote to recommend to BOT

4)      Plan for Principal Observations 

5)      Other business

6)      Adjourn

 As per Open Meeting Law, this meeting announcement has been posted in the PVCICS Office; 

Sent to the Secretary of State’s Office, fax: 617-742-4822; 

and, posted online at:  http://www.pvcics.org/home/board-of-trustees-main-page

 Zoom meeting.

Topic: Personnel Committee Meeting  - Monday October 26, 2020 – 4:30pm

Time: Oct 26, 2020 04:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/83772941436

Meeting ID: 837 7294 1436

Passcode: e2iaMA

One tap mobile

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+13126266799,,83772941436#,,,,,,0#,,191272# US (Chicago)

Dial by your location

        +1 301 715 8592 US (Germantown)

        +1 312 626 6799 US (Chicago)

        +1 929 205 6099 US (New York)

        +1 253 215 8782 US (Tacoma)

        +1 346 248 7799 US (Houston)

        +1 669 900 6833 US (San Jose)

Meeting ID: 837 7294 1436

Passcode: 191272

Find your local number: https://us02web.zoom.us/u/k9lxyvxb0

October 19, 2020 - Trusteeship Committee

PVCICS Board of Trustees

Trusteeship Committee Meeting Agenda

Monday, October 19, 2020 at 5:30 pm

        Location: PVCICS, 317 Russell Street, Hadley, MA

      Meeting to be held via Zoom and Telephone Access

     Scroll down for connection information

Agenda:

Call to Order

Receive and approve past committee minutes from May 27, 2020 (vote)

Review format for interview of applicants

Interview candidates (1) 5:45pm Mina Liang and  (2) 6:15pm Kai Hu

Other committee business: Alternate interview date/time for Gonen Dori-Hachon

Discuss recommendations for the Board of Trustees  

Adjourn

 Zoom meeting.

Topic: PVCICS Board of Trustees Trusteeship Committee Meeting Agenda
Time: Oct 19, 2020 05:30 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/84000456868

Meeting ID: 840 0045 6868
Passcode: u7RAA6
One tap mobile
+19292056099,,84000456868#,,,,,,0#,,447723# US (New York)
+13017158592,,84000456868#,,,,,,0#,,447723# US (Germantown)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
Meeting ID: 840 0045 6868
Passcode: 447723
Find your local number: https://us02web.zoom.us/u/kcLussRSXN

As per Open Meeting Law, this meeting announcement has been posted in the PVCICS office,

sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

http://www.pvcics.org/home/board-of-trustees-main-page

October 13, 2020 - Special Meeting

MEETING NOTICE

Board of Trustees Meeting

October 13, 2020 at 6:00 PM

By remote participation per Governor Baker's Emergency Order of March 12, 2020

To gain access to the meeting, use Zoom…

·   Meeting ID: 962 7835 6216

·   If using your computer or mobile device, click on this link: https://zoom.us/j/96278356216

·   If using your computer or mobile device, no passcode is needed

·   If using your phone (for audio access), dial either +1 646 518 9805 or +1 646 558 8656 and use PIN 281161708

Meeting materials are available via email request to info@pvcics.org.

Agenda Items (time estimates in minutes)

Open Meeting

1.      Call to Order (1)

2.      Meeting Logistics (3)

3. Relationship between PVCICS Board members and PVCICS policy (10)

      Relevant Materials:

·        From MA DESE, Charter School Board of Trustees Training Video: http://www.doe.mass.edu/charter/videos/BoardTrustees-Training/story_html5.html

·        PVCICS Board of Trustees Bylaws: https://static1.squarespace.com/static/5c6307507788975cfb8e7202/t/5f6d797d9683b943de1512dd/1601010046334/PVCICS+Bylaws+2020.7.9+updated.pdf

 4. PVCICS application to the MA Dept. of Public Health to train unlicensed school personnel to administer epinephrine via auto-injector (40)

      Relevant Materials:

·        PVCICS policies_epipen and med admin.pdf

·        https://pvcics.org/student-resources/family-handbook

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

https://pvcics.org/about-pvcics/board-of-trustees

October 12, 2020 - Finance Committee

MEETING NOTICE

Board of Trustees Finance Committee Meeting

Agenda – October 12, 2020 at 10:00 AM

Zoom Meeting

Zoom & Telephone Access: see page 2

Meeting material available at PVCICS or by request sent to info@pvcics.org

OPEN SESSION

1.      Call to Order

2.      Administrative items 

a.      Minutes - vote

3.      Financials Update

4.      Audit Recommendation– vote

5.      UMassFive Banking Account – vote

6.      UMassFive Retirement Programs

7.      New Business 

 As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page 

Zoom meeting.

Topic: Board of Trustees Finance Committee Meeting
Time: Oct 12, 2020 10:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/84461455123

Meeting ID: 844 6145 5123
Passcode: WAfCc5
One tap mobile
+19292056099,,84461455123#,,,,,,0#,,173544# US (New York)
+13017158592,,84461455123#,,,,,,0#,,173544# US (Germantown)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
Meeting ID: 844 6145 5123
Passcode: 173544
Find your local number: https://us02web.zoom.us/u/kdhdy467OR

September 24, 2020 - Personnel Committee

MEETING NOTICE 

Personnel Committee Meeting

Thursday, September 24, 2020 – 4:00pm

Zoom Link on page 2

Location:  PVCICS, 317 Russell Street, Hadley, MA  01035

Agenda

1)      Call to Order

2)      Review/Approval of Minutes from previous meeting(s)

3)      Review ED goals 2020-2021 

a.      If approved, vote to recommend to BOT

4)      Review Principal goals for 2020-2021

a.      If approved, vote to recommend to BOT

5)      Other business

6)      Adjourn

As per Open Meeting Law, this meeting announcement has been posted in the PVCICS Office; 

Sent to the Secretary of State’s Office, fax: 617-742-4822; 

and, posted online at:  http://www.pvcics.org/home/board-of-trustees-main-page

Join Zoom Meeting

Richard Alcorn is inviting you to a scheduled Zoom meeting.

Topic: Personnel Committee

Time: Sep 24, 2020 04:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/85446215427

Meeting ID: 854 4621 5427

Passcode: qe3XXF

One tap mobile

+13017158592,,85446215427#,,,,,,0#,,174321# US (Germantown)

+13126266799,,85446215427#,,,,,,0#,,174321# US (Chicago)

Dial by your location

        +1 301 715 8592 US (Germantown)

        +1 312 626 6799 US (Chicago)

        +1 929 205 6099 US (New York)

        +1 253 215 8782 US (Tacoma)

        +1 346 248 7799 US (Houston)

        +1 669 900 6833 US (San Jose)

Meeting ID: 854 4621 5427

Passcode: 174321

Find your local number: https://us02web.zoom.us/u/kbNCipw40N

September 3, 2020

MEETING NOTICE

Board of Trustees Meeting

September 3, 2020 at 6:00 PM

By remote participation per Governor Baker's Emergency Order of March 12, 2020

To gain access to the meeting, use Zoom…

·        Passcode: 470935

·        Meeting ID: 976 5239 2508

·        If using your computer or mobile device, click on this link: https://zoom.us/j/97652392508

·        If using your phone (for audio access), dial either +1 646 518 9805 or +1 646 558 8656

Meeting materials are available via links embedded in the agenda that is located here:

https://pvcics.org/about-pvcics/board-of-trustees

Public Comment Procedure

The Public Comment portion of the meeting is a space in which any member of the public may share verbal comments they believe are relevant to the Board’s work.

1.      Each regular meeting will allocate time for three public comment slots.

2.      Each slot will be three minutes long.

3.      Additional slots may be added at the discretion of the Board Chair and/or other meeting facilitator.

4.      Slots can be claimed by sending an email request to info@pvcics.org.

5.      Slots will be assigned to speakers as requests are received.

6.      An individual who sends an email request for a speaking slot will receive a response telling them whether or not a slot was available for them.

7.      Email requests for speaking slots should be made no later than 5:00 pm the day before the meeting.

8.      After 12:00 pm on the day of the meeting, email requests will not be considered, but if any slots are available as the public comment portion of the meeting begins, any meeting participant desiring to speak may claim any one available slot on a first-come first-served basis.

Agenda Items (time estimates in minutes)

Open Meeting

1.      Call to Order (1)

2.      Meeting Logistics (3)

3.      Public Comment (10)

4.      Administrative Items (10)

A.    Minutes – 8/6/20 and 8/27/20 (vote)

Relevant Materials

      2020-8-6 Board Meeting Minutes DRAFT

      2020-8-27 Special Board Meeting Minutes DRAFT

B.     Meeting schedule for 2020-2021 school year

5.      Annual Report 2019-2020 (vote) (10)

                  Relevant Materials

                  PVCICS0497_Annual_Report_2019-2020 - Edited 2020-08-13

6.      Executive Director Summative Evaluation (10) (vote)

A.    2018-2019 (vote)

                  Relevant Materials

      report_PVCICS ED_summative evaluation_SY2019_FINAL

B.     2019-2020

7.      Committee & Task Force Reports (15)

A.    Personnel Committee (5)

B.     Trusteeship Committee (5)

C.     Finance Committee (5)

8.      Principal’s Update (15)

A.    Reopening Plan Update

9.      Executive Director’s Update (15)

A.    Enrollment for 2020-2021 School Year

B.     Recruitment for 2020-2021 School Year

C.     Facilities

D.    Internal legal counsel retainer increase

10.   Communications (15)

A.    PVCICS Communications Policy

Relevant Materials

PVCICS School Communications Policy - approved Jan2017

B.     Open Meeting Law

Relevant Materials

https://www.mass.gov/doc/open-meeting-law-guide-and-educational-materials-0/download

11.   Board Practices and Processes (15)

A.    Email communication with PVCICS accounts

B.     Fostering community

C.     Striving to ensure equity

D.    Agenda creation

E.     Meeting facilitation via Zoom

F.     Recording and distributing virtual meeting records (vote)

1)   Video and/or audio records

2)   Chat transcripts

12.   Board Development (10) (vote)

Relevant Materials

PVCICS Board Development Considerations

13.   Board Members’ Updates (5)

14.   New Business (5)

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): 1) To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

Executive Session

1.      Call to Order (1)

2.      Administrative Items (5)

A.    Minutes – 6/4/20 and 8/6/20 (vote)

Relevant Materials

      Exec. Session Minutes 2020-6-4 DRAFT

      Exec. Session Minutes 2020-8-6 DRAFT

3.      Litigation Strategy (30)

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

https://pvcics.org/about-pvcics/board-of-trustees

September 3, 2020 - 5:00 PM - Litigation Working Group

MEETING NOTICE

Litigation Working Group

September 3, 2020 at 5:00 PM

By remote participation per Governor Baker's Emergency Order of March 12, 2020

To gain access to the meeting, use Zoom…

·        Passcode: 425507

·        Meeting ID: 968 0604 1912

·        If using your computer or mobile device, click on this link: https://zoom.us/j/96806041912

·        If using your phone (for audio access), dial either +1 646 518 9805 or +1 646 558 8656

Agenda Items (time estimates in minutes)

Open Meeting

1.      Call to Order (1)

2.      Purpose of litigation working group (1)

The PVCICS Litigation Working Group will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): 1) To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

Executive Session

1.      Call to Order (1)

2.      Litigation Strategy (30)

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

https://pvcics.org/about-pvcics/board-of-trustees

August 27, 2020

SPECIAL MEETING NOTICE

Board of Trustees Meeting August 27, 2020 at 6:00 PM

By remote participation per Governor Baker's Emergency Order of March 12, 2020

Use Zoom to gain access to the meeting…

·        Passcode: 727460

·        Meeting ID: 990 2112 2146

·        If using your computer or mobile device, click on this link: https://zoom.us/j/99021122146

·        If using your phone (for audio access only), dial either +1 646 518 9805 or +1 646 558 8656

Meeting materials are available here: https://pvcics.org/about-pvcics/board-of-trustees

Agenda Items (time estimates in minutes)

1.      Call to Order (2)

2.      Meeting Logistics (8)

The format of the meeting will be discussed, including an explanation of how to participate in the “Q&A” portion.

3.      Discussion - Reopening Plan (30)

PVCICS board members and/or PVCICS administrators and/or PVCICS staff will discuss the reopening plan for PVCICS. The following documents are relevant to this discussion:

·        Comm Riley Update_8 21 20.pdf

·        PVCICS Reopening Plan - 2020-08-17.pdf

4. Q&A (60)

Questions from any meeting participant who has them will be answered by the PVCICS board members and/or PVCICS administrators and/or PVCICS staff who also are participants in the meeting. Guidelines for participating will have been discussed earlier, during “Meeting Logistics.”

5. Reopening Plan – Vote (10)

PVCICS board members will vote on the reopening plan.

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

https://pvcics.org/about-pvcics/board-of-trustees

August 6, 2020

ANNUAL MEETING NOTICE

Board of Trustees Meeting

Agenda – August 6, 2020 at 6:00 PM

Location: PVCICS, 317 Russell Street, Hadley, MA

Agenda (time estimates in minutes)

Telephone Access: see page 2

Meeting material available at PVCICS or by request sent to info@pvcics.org

Public comment: email info@pvcics.org before 5:00 PM August 5th to request/arrange public comment 

EXECUTIVE SESSION for discussion of litigation strategy (45 minutes)

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): 1) To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

OPEN SESSION (Starts at 6:45 pm)

Call to Order

Board elections (15)

Public comment (5)

Administrative items (5)

  a. Minutes – vote

Committee & Task Force Reports (25)

  a. Trusteeship Committee (10)

  b. Finance Committee (10)

  c. Personnel Committee (5)

Principal’s Update (45)

  a. Reopening Plan (vote)

  b. Vacation Leave Policy Update (vote)

Executive Director’s Update (25)

·   2020-2021 Recruitment Update

·   2020-2021 Facility Plan

      i.     Interior construction, shed, tents 

·   Grants Update

      i.     Covid-19 – HVAC Ionization system, partitions, day janitor, covid-19 supplies, wireless expansion

Executive Director 2018-2019 Evaluation Update (vote)

Board Members’ Updates (5)

New Business (5)

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office,                      sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page

Meeting Access

Dial by your location

        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)

Meeting ID: 821 1702 6208
Passcode: 9752461

Find your local number: https://us02web.zoom.us/u/kWQYM7jPX

June 4, 2020 at 6:00 PM

ANNUAL MEETING NOTICE

Board of Trustees Meeting

Agenda – June 4, 2020 at 6:00 PM

Location: PVCICS, 317 Russell Street, Hadley, MA

Agenda (time estimates in minutes)

Zoom & Telephone Access: see page 2

Meeting material available at PVCICS or by request sent to info@pvcics.org

Public comment: email info@pvcics.org before 5:00 PM June 3rd to request/arrange public comment 

OPEN SESSION

1.      Call to Order

2.      Public comment (5)

3.      Administrative items (5)

   a.      Minutes - vote

4.      Committee & Task Force Reports (15)

   a. Finance Committee (25)

       i.     Budget – vote

      ii.     Auditor - vote

   b. Trusteeship Committee (10)

       i.     New Trustee Slate - vote

   c. Personnel Committee (5)

5.      Principal’s Update (10)

6.      Executive Director’s Update (25)

   a. 2020-2021 Recruitment Update

   b. 2020-2021 Facility Plan - vote

   c. College affiliation update

7.      Executive Director 2018-2019 Evaluation (15)

8.      Board Members’ Updates (5)

9.      New Business (5)

EXECUTIVE SESSION for discussion of litigation strategy

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): 1) To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office,                      sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page

Join Zoom Meeting

https://us02web.zoom.us/j/88248572484?pwd=bkRMckdIVmpvSXI2ZmVRRS95djN5UT09

Richard Alcorn is inviting you to a scheduled Zoom meeting.

Topic: PVCICS BOT Meeting - June 4, 2020 at 6:00 PM

Time: Jun 4, 2020 04:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/84108161876

Meeting ID: 841 0816 1876

Password: 4aPmpC

One tap mobile

+13126266799,,84108161876#,,1#,426261# US (Chicago)

+19292056099,,84108161876#,,1#,426261# US (New York)

Dial by your location

+1 312 626 6799 US (Chicago)

+1 929 205 6099 US (New York)

+1 301 715 8592 US (Germantown)

+1 346 248 7799 US (Houston)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

Meeting ID: 841 0816 1876

Password: 426261

Find your local number: https://us02web.zoom.us/u/kbhHevxbuX

June 4, 2020 at 4:00 PM - Finance Committee

MEETING NOTICE

Board of Trustees Finance Committee Meeting

Agenda – June 4, 2020 at 4:00 PM

Location: PVCICS, 317 Russell Street, Hadley, MA

Agenda (time estimates in minutes)

Zoom & Telephone Access: see page 2

Meeting material available at PVCICS or by request sent to info@pvcics.org

OPEN SESSION

1.      Call to Order

2.      Administrative items 

a.      Minutes - vote

3.      Budget – vote

4.      Auditor - vote

5.      New Business 

EXECUTIVE SESSION for discussion of litigation strategy

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): 1) To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office,                      sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page

Zoom meeting.

Topic: PVCICS BOT Finance Committee Meeting - June 4, 2020 at 4:00 PM

Time: Jun 4, 2020 04:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/82461761929

Meeting ID: 824 6176 1929

Password: 1SHftH

One tap mobile

+19292056099,,82461761929#,,1#,626572# US (New York)

+13017158592,,82461761929#,,1#,626572# US (Germantown)

Dial by your location

        +1 929 205 6099 US (New York)

        +1 301 715 8592 US (Germantown)

        +1 312 626 6799 US (Chicago)

        +1 669 900 6833 US (San Jose)

        +1 253 215 8782 US (Tacoma)

        +1 346 248 7799 US (Houston)

Meeting ID: 824 6176 1929

Password: 626572

Find your local number: https://us02web.zoom.us/u/knTBdJh1

June 4, 2020 at 9:00 AM - Personnel Committee

MEETING NOTICE

Personnel Committee Meeting

Thursday, June 4, 2020 – 9:00am

Location:  PVCICS, 317 Russell Street, Hadley, MA 

Meeting to be held online as a Zoom meeting

(see attached access instructions)

Agenda

1)      Call to Order

2)      Review/Approval of Minutes from previous meeting(s)

3)      Principal Observations

4)      Discuss and make recommendations for Executive Director Contract (vote)

5)      Other business 

6)      Adjourn

As per Open Meeting Law, this meeting announcement has been posted in the PVCICS Office; 

Sent to the Secretary of State’s Office, fax: 617-742-4822; 

and, posted online at:  http://www.pvcics.org/home/board-of-trustees-main-page

Zoom Access

Topic: Personnel Committee Meeting - June 4, 2020 at 9:00 AM

Time: Jun 4, 2020 12:00 AM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/87934021053

Meeting ID: 879 3402 1053

Password: 5mbF2e

One tap mobile

+13017158592,,87934021053#,,1#,152593# US (Germantown)

+13126266799,,87934021053#,,1#,152593# US (Chicago)

Dial by your location

        +1 301 715 8592 US (Germantown)

        +1 312 626 6799 US (Chicago)

        +1 929 205 6099 US (New York)

        +1 253 215 8782 US (Tacoma)

        +1 346 248 7799 US (Houston)

        +1 669 900 6833 US (San Jose)

Meeting ID: 879 3402 1053

Password: 152593

Find your local number: https://us02web.zoom.us/u/kbyxGJrgmn

May 27, 2020 - Trusteeship Committee

PVCICS Board of Trustees

Trusteeship Committee Meeting Agenda

Wednesday, May 27, 2020 at 5:30 pm

     Meeting re-scheduled from March 16, 2020

Location: PVCICS, 317 Russell Street, Hadley, MA

Meeting to be held as a Zoom session with telephone access (instructions at bottom)

Agenda:

Call to Order

Approve past committee minutes from October 15, 2019

Interview applicants for Board of Trustees

Discussion and Recommendations

Other committee business

Date of next meeting

Adjourn

 As per Open Meeting Law, this meeting announcement has been posted in the PVCICS office;

sent to the Secretary of State’s office, fax: 617-742-4822; and, posted online at

http://www.pvcics.org/home/board-of-trustees-main-page

Join Zoom Meeting- https://us02web.zoom.us/j/87678850819

Meeting ID: 876 7885 0819

Password: 8WLgLx

One tap mobile

+19292056099,,87678850819#,,1#,188002# US (New York)

+13017158592,,87678850819#,,1#,188002# US (Germantown)

Dial by your location        

+1 929 205 6099 US (New York)         +1 301 715 8592 US (Germantown)         +1 312 626 6799 US (Chicago)         +1 669 900 6833 US (San Jose)         +1 253 215 8782 US (Tacoma)         +1 346 248 7799 US (Houston)

Meeting ID: 876 7885 0819

Password: 188002

Find your local number: https://us02web.zoom.us/u/kdsK4gBTFY

May 7, 2020

ANNUAL MEETING NOTICE

Board of Trustees Meeting

Agenda – May 7, 2020 at 6:00 PM

Location: PVCICS, 317 Russell Street, Hadley, MA

Agenda (time estimates in minutes)

Zoom & Telephone Access: see below

Meeting material available at PVCICS or by request sent to info@pvcics.org

Public comment: email info@pvcics.org before 5:00 PM May 6th to request/arrange public comment

OPEN SESSION

1.      Call to Order

2.      Public comment (5)

3.      Administrative items (5)

a.      Minutes - vote

4.      Committee & Task Force Reports (15)

a. Finance Committee (25)

                                                    i.     Review financial accounts & changes

                                                   ii.     Review of the capital budget and the operating budget

                                                 iii.     Preliminary budget for the upcoming fiscal year

                                                 iv.     Schedule of proposed major activities

b. Trusteeship Committee (10)

                                                    i.     New Trustee Slate Update

                                                   ii.     Amended bylaws - vote

c. Personnel Committee (5)

5.      Principal’s Update (10)

6.      Executive Director’s Update (25)

a. 2020-2021 Recruitment Update

b. 2020-2021 Facility Plan

c. College affiliation update

d. Bus contract amendment - vote

7.      Executive Director 2018-2019 Evaluation Update (5)

8.      Board Members’ Updates (5)

9.      New Business (5)

EXECUTIVE SESSION for discussion of litigation strategy

 The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): 1) To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office,                      sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at http://www.pvcics.org/home/board-of-trustees-main-page

Join Zoom Meeting
https://us02web.zoom.us/j/88248572484?pwd=bkRMckdIVmpvSXI2ZmVRRS95djN5UT09

Meeting ID: 882 4857 2484
Password: BOTMay7th
One tap mobile
+13017158592,,88248572484#,,1#,124631# US (Germantown)
+13126266799,,88248572484#,,1#,124631# US (Chicago)

Dial by your location
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
Meeting ID: 882 4857 2484
Password: 124631
Find your local number: https://us02web.zoom.us/u/kySKHKJUk

April 29, 2020 at 6:00 PM - Litigation Committee

PVCICS Board of Trustees

Emergency Meeting

DESE Litigation Committee Meeting Agenda

Wednesday, April 29, 2020 AT 6:00 pm

 Location: PVCICS, 317 Russell Street, Hadley, MA. Virtual

EXECUTIVE SESSION for discussion of litigation strategy & consideration

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body

As per Open Meeting Law, this meeting announcement has been posted in the PVCICS office;

sent to the Secretary of State’s office, fax: 617-742-4822; and, posted online at

http://www.pvcics.org/home/board-of-trustees-main-page