MEETING NOTICEBoard of Trustees MeetingSeptember 3, 2020 at 6:00 PM By remote participation per Governor Baker's Emergency Order of March 12, 2020 To gain access to the meeting, use Zoom…· Passcode: 470935· Meeting ID: 976 5239 2508· If using your computer or mobile device, click on this link: https://zoom.us/j/97652392508· If using your phone (for audio access), dial either +1 646 518 9805 or +1 646 558 8656 Meeting materials are available via links embedded in the agenda that is located here:https://pvcics.org/about-pvcics/board-of-trustees Public Comment ProcedureThe Public Comment portion of the meeting is a space in which any member of the public may share verbal comments they believe are relevant to the Board’s work.1. Each regular meeting will allocate time for three public comment slots.2. Each slot will be three minutes long.3. Additional slots may be added at the discretion of the Board Chair and/or other meeting facilitator.4. Slots can be claimed by sending an email request to info@pvcics.org.5. Slots will be assigned to speakers as requests are received.6. An individual who sends an email request for a speaking slot will receive a response telling them whether or not a slot was available for them.7. Email requests for speaking slots should be made no later than 5:00 pm the day before the meeting.8. After 12:00 pm on the day of the meeting, email requests will not be considered, but if any slots are available as the public comment portion of the meeting begins, any meeting participant desiring to speak may claim any one available slot on a first-come first-served basis. Agenda Items (time estimates in minutes)Open Meeting1. Call to Order (1)2. Meeting Logistics (3)3. Public Comment (10)4. Administrative Items (10)A. Minutes – 8/6/20 and 8/27/20 (vote)Relevant Materials 2020-8-6 Board Meeting Minutes DRAFT 2020-8-27 Special Board Meeting Minutes DRAFTB. Meeting schedule for 2020-2021 school year5. Annual Report 2019-2020 (vote) (10) Relevant Materials PVCICS0497_Annual_Report_2019-2020 - Edited 2020-08-136. Executive Director Summative Evaluation (10) (vote)A. 2018-2019 (vote) Relevant Materials report_PVCICS ED_summative evaluation_SY2019_FINALB. 2019-20207. Committee & Task Force Reports (15)A. Personnel Committee (5)B. Trusteeship Committee (5)C. Finance Committee (5)8. Principal’s Update (15)A. Reopening Plan Update9. Executive Director’s Update (15)A. Enrollment for 2020-2021 School YearB. Recruitment for 2020-2021 School YearC. FacilitiesD. Internal legal counsel retainer increase10. Communications (15)A. PVCICS Communications PolicyRelevant MaterialsPVCICS School Communications Policy - approved Jan2017B. Open Meeting LawRelevant Materialshttps://www.mass.gov/doc/open-meeting-law-guide-and-educational-materials-0/download11. Board Practices and Processes (15)A. Email communication with PVCICS accountsB. Fostering communityC. Striving to ensure equityD. Agenda creationE. Meeting facilitation via ZoomF. Recording and distributing virtual meeting records (vote)1) Video and/or audio records2) Chat transcripts12. Board Development (10) (vote)Relevant MaterialsPVCICS Board Development Considerations13. Board Members’ Updates (5)14. New Business (5) The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): 1) To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body Executive Session1. Call to Order (1)2. Administrative Items (5)A. Minutes – 6/4/20 and 8/6/20 (vote)Relevant Materials Exec. Session Minutes 2020-6-4 DRAFT Exec. Session Minutes 2020-8-6 DRAFT3. Litigation Strategy (30) As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at
https://pvcics.org/about-pvcics/board-of-trustees