November 5, 2020

MEETING NOTICE

Board of Trustees Meeting

November 5, 2020 at 6:00 PM

By remote participation per Governor Baker's Emergency Order of March 12, 2020

To gain access to the meeting, use Zoom…

·        Meeting ID: 952 9886 7256

·        No passcode is needed, regardless of how you join the meeting

·        If using your computer or mobile device, click on this link: https://zoom.us/j/95298867256

·        If using your phone (for audio access), dial 646 518 9805   OR   646 558 8656

Meeting materials are available via email request to info@pvcics.org.

Public Comment Procedure

The Public Comment portion of the meeting is a space in which any member of the public may share verbal comments they believe are relevant to the Board’s work.

1.      Each regular meeting will allocate time for three public comment slots.

2.      Each slot will be three minutes long.

3.      Additional slots may be added at the discretion of the Board Chair and/or other meeting facilitator.

4.      Slots can be claimed by sending an email request to info@pvcics.org.

5.      Slots will be assigned to speakers as requests are received.

6.      An individual who sends an email request for a speaking slot will receive a response telling them whether or not a slot was available for them.

7.      Email requests for speaking slots should be made no later than 5:00 pm the day before the meeting.

8.      After 12:00 pm on the day of the meeting, email requests will not be considered, but if any slots are available as the public comment portion of the meeting begins, any meeting participant desiring to speak may claim any one available slot on a first-come first-served basis.

Open Meeting

Agenda Items (1 hour 50 minutes)

1.      Call to Order (<1)

2.      Public Comment (10)

3.      Administrative Items (5)

        A.    Approve minutes – 10/27/20 (vote)

        Relevant Materials

        2020-10-27 Board Meeting Minutes_DRAFT

4.      Committee & Task Force Reports (15)

        A.    Finance Committee (<1)

        B.    Trusteeship Committee (5)

              i.     Trustee Handbook

              ii.    Board Self-Evaluation

        C.    Personnel Committee (10)

              i.     Principal 2019-2020 Summative Evaluation (vote)

               Relevant Materials

               PVCICS Summative Eval KW 2019-2020 - signed

5.      Principal’s Update (20)

        A.    IB Program

6.      Executive Director’s Update (5)

7.      Executive Director 2019-2020 Summative Evaluation (<1)

8.      Board Development (20)

        Relevant Materials

        PVCICS BoT self-eval_fall 2020

9.      PVCICS Expansion Status and Plans (10)

10.     Board Practices and Processes (15)

        A.    Email communication

        B.    Technology for Board member meeting facilitation

11.   Board Members’ Updates (5)

12.   New Business (5)

The PVCICS Board of Trustees will enter into Executive Session per M.G.L., c. 30A, s. 21(a)(3): To discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares.

At the conclusion of the Executive Session, the PVCICS Board of Trustees will not reconvene in open session.

13.   Adjourn (vote)

14.   Vote to enter into Executive Session (vote)

Executive Session

Agenda Items (5 minutes)

1.      Call to Order

2.      Approval of minutes from 9/3/2020 Executive Session (vote)

Relevant Materials

Exec. Session Minutes 2020-9-3

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office, sent to the Secretary of State’s office, fax: 617-742-4822 and posted online at

https://pvcics.org/about-pvcics/board-of-trustees