Meeting Agenda

April 13, 2017

April 13, 2017

MEETING NOTICE
 
Board of Trustees 
Agenda April 13th, 2017 at 5:00 PM
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (10)
3) Valley Gives (5)
3) Administrative items:
·         New member introductions, Student rep & Teacher Rep (10)
·         Approval of old minutes – vote (5)
·         Officer Elections and committee appointments – votes (20)
4) Committee & Task Force Reports 
·         Trusteeship (20) – vote on new members
·         Personnel Committee (5)
·         Financials (5)
·         Academic (5)
5) Principal’s Update (10)
·         Sped Administration
·         HS IB Chinese
·         CRRC
6) Executive Director’s Update
·         CSO Letter of March 15, 2017 – official notice and response (10)
·         NCLC – language learning embracing IB philosophy. (5)
·         Policies: Building Use, Medical Leave (5)
·         2017-2018 Enrollment/Facilities (5)

7) New Business (5)

8) Executive Session to consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body and for contract negotiations with the executive director – Vote (TBD)

 

The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)6 - To consider the purchase, exchange, lease or value of real property; and per Chapter 30A Section 21(a)2 - To conduct a strategy session in preparation for negotiations with the Executive Director; - open session will NOT reconvene at the conclusion of the executive session.

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

March 2, 2017

March 2, 2017

MEETING NOTICE
 
Board of Trustees 
Agenda March 2nd, 2017 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·         Approval of old minutes – vote (5)
4) Expansion Request (30)

5) New Business (5)

6) To consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body

 

The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)6 - To consider the purchase, exchange, lease or value of real property; - open session will NOT reconvene at the conclusion of the executive session.

 

 

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

February 2, 2017

February 2, 2017

MEETING NOTICE
 
Board of Trustees 
Agenda February 2nd, 2017 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·         Approval of old minutes – vote (5)
4) Principal’s Update (10)
6) Committee & Task Force Reports

·         Personnel Committee (5)

·         Trusteeship (15)

·         Financials (5)

·         Academic (5)

7) Executive Director’s Update

·         Renewal (5)

·         Expansion (10)

o   Updated Request

o   MA BESE meeting of February 28th

·         Policies: Building Use, Medical Leave (5)

8) Enrollment Policy – vote (15)

9) New Business (5)

 

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

January 5, 2017

January 5, 2017

MEETING NOTICE
 
Board of Trustees 
Agenda January 5th, 2017 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
     Approval of old minutes – vote (5)
4) Principal’s Update (10)

5) Communications Policy (5)

6) Committee & Task Force Reports

·         Personnel Committee (5)

·         Trusteeship (5)

·         Financials (5)

·         Academic (5)

7) Executive Director’s Update

·         Financial Status - Tuition

·         Renewal (5)

o   Summary of Review Response

·         Expansion (10)

o   New Charter Amendment Request

·         Policies: Building Use, Enrollment, Medical Leave (5)

8) Executive Director’s Goals – vote (10)

9) New Business (5)

10) Contract Negotiations – Executive Session – Vote (TBD)

 

The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)2 - To conduct a strategy session in preparation for negotiations with the Executive Director; - open session will NOT reconvene at the conclusion of the executive session.

 

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

December 1, 2016

December 1, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda 
December 1st, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·         Approval of old minutes – vote (5)
·         New Secretary – vote (5)

4) By-Laws – vote (10)

5) Principal’s Update (10)
·         ACTFL

6) Communications Policy (Postponed)

7) Committee & Task Force Reports

·         Personnel Committee (5)

·         Trusteeship (5)

·         Financials (5)

8) Executive Director’s Update

·         MCPSA Board Membership – vote (5)

·         Renewal (5)

o   Draft Site Visit Report Response

·         Expansion (10)

o   New Charter Amendment Request

o   Collaborations/Exchanges – 3 schools

·         Facilities – 3 possibilities (10)

·         Policies: Building Use, Enrollment, Medical Leave (5)

9) Executive Director’s Goals – vote (20)

10) New Business (5)

11) Contract Negotiations – Executive Session – Vote (TBD)

 

The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)2 - To conduct a strategy session in preparation for negotiations with the Executive Director; - open session will NOT reconvene at the conclusion of the executive session.

 

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

November 3, 2016

November 3, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda November 3rd, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·         Approval of old minutes – vote (5)
4) Principal’s Update (10)
5) Complaint Procedure and Grievance Policy review (20)
6) Complaints or charges brought against a public officer – Executive Session – Vote (TBD)
The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)1 - To address complaints or charges brought against a public officer; - open session will reconvene at the conclusion of the executive session.

7) By-Laws – vote (30)

8) Communications Policy (5)

9) Committee & Task Force Reports

·         Personnel Committee (5)

·         Trusteeship (10)

o   Board Self Evaluation

·         Financials (10)

o   Board Insurance

10) Executive Director’s Update

·         Renewal (5)

·         Expansion (10)

o   New Charter Amendment Request

o   Collaborations/Exchanges

·         Policies: Building Use, Enrollment

12) Executive Director’s Goals (10)

13) New Business (5)

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

October 6, 2016

October 6, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda October 6th, 2016 at 5:00 PM 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items
Approval of old minutes – vote (5)
4) Committee & Task Force Reports

·         Personnel Committee (5)

·         Trusteeship (5)

o   Board Self Evaluation

·         Retreat (5)

·         Financials (5)

o   Audit Acceptance - vote

5) By-Laws (5)

6) Executive Director’s Update

·         Renewal (5)

·         New Charter Amendment Request (10)

o   OCA – Asian Pacific American Advocates – National Office support letter?

o   Other support letters

·         Policies: Building Use, Enrollment, Communications Policy

7) Principal’s Update (10)

8) Principal’s Goals – vote (5)

9) Executive Director’s salary – vote (5)

10) Executive Director’s Goals – (10)

11) New Business (5)

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

September 1, 2016

September 1, 2016

MEETING NOTICE Board of Trustees Agenda September 1st, 2016 at 5:00 PM  Location: PVCICS, 317 Russell Street, Hadley, MA Agenda (time estimates in minutes) 1) Call to Order
2) Public Comment (5)
3) Administrative items:Approval of old minutes – vote (5)Meeting Schedule – vote (5)
4) Committee & Task Force Reports Bylaws (5)Personnel Committee (5)Trusteeship (5)Retreat (5)Financials (5) 5) Executive Director’s UpdateRenewal (5) New Charter Amendment Request (5) Summer Construction (5) Building Use Policy – vote (5) Lottery Enrollment Policy – vote (10) 
6) Principal’s Update (10) 7) Review/Approve E.D. Evaluation policy – vote (10) 8) Executive Director’s Evaluation – vote (10) 9) Principal’s salary – vote (5) 10) Review E.D. goals for this year (5) 11) Review/approve Principal goals – vote (5) 12) New Business (5) 13) Contract Negotiations – Executive Session – Vote (TBD)
 

The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)2 - To conduct a strategy
session in preparation for negotiations with the Executive Director; - open session will NOT reconvene at the conclusion of the executive session.As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to theSecretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779


July 7, 2016

July 7, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda July 7th, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·         Approval of old minutes – vote (15)
4) Committee Reports

·         Academic Excellence Committee (5)

·         By-Laws Task Force (30)

o   Revised Bylaws - vote

·         Personnel Committee (5)

o   ED Contract Extension - Vote

·         Trusteeship (5)

·         Retreat (5)

·         Financials (10)

o   New Budget – Vote

o   Auditor Selection – Vote

o   MCPSA Dues

5) Executive Director’s Update

·         BESE Review of Charter Amendment Request (15)

o   BESE Meeting Outcome

o   New Charter Amendment Request

·         Summer Construction (5)

·         Renewal (5)

·         Annual Report - R&R plan (5)

6) Principal’s Update (5)

7) New Business (5)

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

June 2, 2016

June 2, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda June 2nd, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·  Approval of old minutes – vote (15)
4) Committee Reports

  • Academic Excellence Committee (5)

  • By-Laws Task Force (30)

    • Revised Bylaws - vote

  • Personnel Committee (5)

  • Trusteeship (5)

  • Retreat (5)

    • Alternative use of school assets

5) Executive Director’s Update

·         BESE Review of Charter Amendment Request (5)

o   Setting the Record Straight – confirmation vote

o   Additional Strategies to secure support

·         Summer Construction (5)

6) Principal’s Update (15)
7) Sister Schools (5)

8) Financials (10)

·         Updated Budget – vote

·         New Budget - Vote

9) New Business (5)

10) Contract Negotiations – Executive Session – Vote

 

“The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)2 - To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel; - open session will NOT reconvene at the conclusion of the executive session

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

May 23, 2016

May 23, 2016

MEETING NOTICE
Emergency Meeting
 
Board of Trustees 
Agenda May 23rd, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Response to: “Pilot Exit Survey Report and Call to Action” – Executive Session 
 
“The PVCICS Board of Trustees will enter into executive session per Chapter 30A Section 21(a)1 to discuss complaints or charges against a public officers, employees or staff members.”
 
3) Charter Amendment Request Review Update: Cliff Chuang phone call

4) Letter to Commissioner Chester: “Setting the Record Straight”

5) Proposed Pick up and drop off policies

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

May 5, 2016

May 5, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda May 5th, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·   Approval old minutes – vote (5)
4) Committee Reports

·         Academic Excellence Committee (5)

·         By-Laws Task Force (30)

o   Revised Bylaws - vote

·         Personnel Committee (5)

·         Trusteeship (5)

5) Executive Director’s Update

·         BESE Review of Charter Amendment Request (5)

o   Review of History – confirmation vote

·         Charter School Law Reform (5)

o   Op-Ed

·         Student drop-off & pick-up (5)

·         National Chinese Language Conference (NCLC) (5)

6) Principal’s Update (15)
·         RtI presentation

7) Financials (10)

·         Updated Budget - vote

8) Retreat Planning (5)

8) New Business (5)

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

April 7, 2016

April 7, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda April 7, 2016, 5:00 pm
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda
 
1) Call to Order
2) Public Comment (5)
3) Administrative items (15)
Approval of old minutes

4) Board elections – Votes (25)

5) Committee Appointments (15)

6) Committee Reports

·         Academic Excellence Committee (5)

·         By-Laws Task Force (5)

·         Personnel Committee (5)

·         Trusteeship (5)

7) Executive Director’s Update (10)

·         Student Recruitment Update

·         Facilities Update

·         Charter Amendment Update

·         Charter School Law Reform Update

8) Principal’s Update (10)

9) Financials (5)
USDA Loan Agreement - Vote
10)  New Trustee Candidates Interview and Vote (15)

·         Carol Young

11) Set Meeting Dates – bring planners

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

March 3, 2016

March 3, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda March 3rd, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·         Approval of old minutes – vote (5)
4) Committee Reports

·         Academic Excellence Committee (5)

o    Accountability Plan

·         By-Laws Task Force (5)

·         Personnel Committee (20)

o   Contract negotiations structure: Committee or full board - vote

o   Board 'expertise' vs. outside consultant - vote

·         Trusteeship (5)

5) Executive Director’s Update

·         Public Relations

o   Cool Science

o   MassLive

·         BESE Review of Charter Amendment Request (5)

·         Charter School Law Reform (10)

o   Written requests

o   Meeting with Senate President Stanley Rosenberg

6) Principal’s Update (15)

7) Financials (5)

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

February 4, 2016

February 4, 2016

MEETING NOTICE
 
Board of Trustees 
Agenda February 4th, 2016 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
                    o  Approval of old minutes – vote (5)
4) Committee Reports

·         Academic Excellence Committee (5)

·         By-Laws Task Force (5)

·         Personnel Committee (5)

·         Trusteeship

o   Jiuming Ye – vote (5)

5) Executive Director’s Update

·         Public Relations

o   Boston Globe visit(5)

o   Invitations to visit (5)

·         BESE Review of Charter Amendment Request (5)

·         Charter School Law Reform (10)

6) Principal’s Update (5)

7) Financials (5)

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

January 7, 2016

January 7, 2016

MEETING NOTICE Board of Trustees Agenda January 7th, 2016 at 5:00 PM  Location: PVCICS, 317 Russell Street, Hadley, MA Agenda (time estimates in minutes) 1) Call to Order2) Public Comment (5)3) Administrative items:·         Approval of old minutes – vote (5)4) Committee Reports 
    Academic Excellence Committee
o  Introduction of two teacher members of the AEC (5)
o  Principal Wang’s presentation on Chinese language and culture
education at PVCICS. (10)
By-Laws Task Force (5)
    Personnel Committee (5)
    Trusteeship
o  Elizabeth Larivee – vote (5)
o  Dan O'Shea – vote (5)
o  Jiuming Ye – vote (5)
o  Paula Quinn – vote (5)
5) Executive Director’s Update
Confucius Classroom Award (5)Public Relations
o  Boston Globe visit(5)
o  Invitations to visit (5)
o  Talking Points (15)

BESE Review of Charter Amendment Request

o  Formal Request – vote (15)

6) Principal’s Update (5)

7) Financials (5) 

As per Open Meeting Law, this
announcement meeting has been posted in the PVCICS office and sent to the
Secretary of State’s office, fax: 617-742-4822 and the Executive Office for
Administration & Finance, fax: 617-727-2779

December 3, 2015

December 3, 2015

MEETING NOTICE
 
Board of Trustees 
Agenda December 3rd, 2015 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
·         Approval of old minutes – vote (1)
·         Trusteeship Committee Appointment(s) – vote(s) (5)
·         Replacement Board Officer(s) – vote(s) (5)
4) Committee Reports (20)

·         Academic Excellence Committee

·         By-Laws Task Force

o   Bylaws Presentation

·         Personnel Committee

o   ED Salary - vote

·         Trusteeship

5) Executive Director’s Update (15)

·         Confucius Classroom Award Trip

·         Public Relations Firm

·         BESE Review of Charter Amendment Request

6) Principal’s Update (5)
·         Approve DCAP revision to ELL - vote

7) Financials (5)

8) School Logo/Mascot

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779

November 5, 2015

November 5, 2015

MEETING NOTICE
 
Board of Trustees 
Agenda November 5th, 2015 at 5:00 PM
 
 
Location: PVCICS, 317 Russell Street, Hadley, MA
 
Agenda (time estimates in minutes)
 
1) Call to Order
2) Public Comment (5)
3) Administrative items:
            o  Approval of old minutes – vote (10)
4) Committee Reports (20)

·         Academic Excellence Committee

o   What is language immersion education?

·         By-Laws Task Force

·         Personnel Committee

o   Principal & ED Goals - vote

·         Trusteeship

5) Executive Director’s Update (5)

·         Confucius Classroom Award Trip

·         BESE Review of Charter Amendment Request

6) Principal’s Update (5)

·         Expulsion Policy - vote

7) Financials (10)

·         FY2016 Budget – Reorganized

8) Executive Director’s Weekly Reports – vote (5)

 

 

As per Open Meeting Law, this announcement meeting has been posted in the PVCICS office and sent to the Secretary of State’s office, fax: 617-742-4822 and the Executive Office for Administration & Finance, fax: 617-727-2779